NANXING HERBImporting Chinese herbal medicine into Vietnam: what to prepare
This page collects, in one place, the supply-side facts a buyer needs before placing a first order of Chinese herbal decoction pieces from China into Vietnam. It is written from the supplier's side: what Nanxing prepares, what you confirm on your side, and the order in which things happen. Import rules at destination are set by Vietnamese authorities and your licensed importer or customs broker confirms them for your specific goods — this page does not replace that check.
1. Decide the product form first
The first thing to make clear in an inquiry is the product form you need: the raw herb (agricultural grade) or finished decoction pieces. The applicable standards, processing, testing and documents differ between the two. Then state, for each variety, the specification and quantity you are considering. Nanxing is a trading supplier: it buys against orders and organises supply order by order, and can combine many varieties into one complete order — more than 700 decoction-piece specifications are carried.
2. Documents the supplier prepares
- Each shipment is accompanied by the quality documents corresponding to the actual batch supplied — the batch is the authority.
- Depending on the product category and your market's requirements, export documents can be prepared accordingly, for example batch test reports and product specifications.
- Every batch is inspected before it enters stock — name, specification, batch number, origin and quantity are checked — and every shipment is rechecked at dispatch against the confirmed order, so the goods, the batch and the documents correspond.
- Nanxing holds a pharmaceutical operating licence covering Chinese materia medica and decoction pieces, and is qualified to operate in decoction pieces.
Before ordering, confirm with your importer or broker which of these documents your side needs for the varieties and product form you are importing, and tell us in the inquiry — documents are prepared per batch and per destination requirements.
3. Samples before you commit
Samples are arranged by variety once your inquiry is confirmed, so you can check the actual goods — form, specification and batch documents — before committing to an order. Small trial samples are provided free of charge; the buyer covers the international courier cost. Larger samples are charged at the quoted price.
4. Quantities, prices and lead times
- Decoction pieces start from 1 kg per variety; food-as-medicine ingredients start from 20 kg per variety. A single order can combine many varieties.
- Prices are quoted variety by variety, based on the grade, specification and batch actually available at the time of inquiry. A quotation is valid for 7 days.
- For varieties in stock, goods are prepared and dispatched within about 5 working days after payment is confirmed; varieties sourced for your order usually take 10–15 working days.
- Payment is by TT or LC; for new buyers, TT orders are normally part-paid as a deposit with the order, with the balance settled before dispatch.
- Export shipments usually leave from ports in Zhejiang or Shanghai, such as Ningbo; bulk orders go by sea freight, samples and small urgent parcels by international courier. Trade terms (FOB, CIF or EXW) are agreed per order.
5. Packing you will receive
Decoction pieces are packed by form — slices, segments, shreds, chunks and powders — in sealed bags of 1 kg, shipped in cartons of 20 kg, with variety and specification labels. Food-as-medicine ingredients are packed to food-grade standards in foil bags of 5 kg, in cartons of 10 kg or 20 kg. Warehousing behind this is a 4,200 sqm facility (1,800 sqm cool storage) run to China's Good Supply Practice requirements for pharmaceutical distribution.
6. If something does not match
Claims are handled against the confirmed order and the batch documents; raise any mismatch within 14 days of receiving the goods so the batch records can be checked. Custom cutting, grading and packaging adjustments are possible within limits — state them in the inquiry so they can be confirmed with the quotation.
Start with your variety list
Send your variety list through the inquiry form or by email to [email protected], with the product form, specifications and quantities per variety — we reply with a quotation valid for 7 days.